Canadian Compliance & Privacy Laws

Built to meet Canadian federal and provincial privacy requirements for professional services

Compliance Overview

PIPEDA (Personal Information Protection and Electronic Documents Act)

Canada's federal privacy law for commercial activities. Convertico supports PIPEDA compliance through:

• Accountability: Organizations maintain full custody and control of personal data
• Identifying Purposes: Clear disclosure that files are processed locally only
• Consent: Users control what files are converted
• Limiting Collection: We collect no personal information through the application
• Limiting Use & Disclosure: Files never transmitted to third parties
• Accuracy: Original files remain unchanged
• Safeguards: Local processing eliminates transmission risks
• Openness: Transparent about our no-data-collection approach
• Individual Access: Users maintain complete file access
• Challenging Compliance: Contact mechanism provided

Provincial Health Information Acts

PHIPA - Ontario (Personal Health Information Protection Act)

Ontario's health information privacy law. Key compliance features:

• No PHI Transmission: Patient health information stays on healthcare provider devices
• Custodian Control: Healthcare organizations maintain custody at all times
• Circle of Care: Files can be shared within organization without external transmission
• Patient Privacy: Zero risk of unauthorized PHI disclosure
• Audit Support: Organizations can implement their own logging

PHIA - Manitoba (Personal Health Information Act)

Manitoba's health privacy legislation. Convertico supports:

• Trustee Obligations: Health trustees maintain complete data control
• Collection Limitations: No PHI collection by Convertico
• Use & Disclosure Restrictions: Files never disclosed to third parties
• Safeguards: Local processing provides maximum security

HIA - Alberta (Health Information Act)

Alberta's health information protection law. Features include:

• Custodian Requirements: Healthcare custodians retain full control
• Privacy & Security: Offline processing eliminates breach risks
• Access Controls: Managed by your organization's systems
• Compliance Support: Architecture supports HIA requirements

Other Provincial Health Acts

Convertico's local processing model supports all Canadian provincial health information acts:

• British Columbia: Personal Information Protection Act (PIPA)
• Saskatchewan: Health Information Protection Act (HIPA)
• Nova Scotia: Personal Health Information Act (PHIA)
• New Brunswick: Personal Health Information Privacy and Access Act (PHIPAA)
• Newfoundland & Labrador: Personal Health Information Act (PHIA)
• Quebec: Act respecting health and social services information

Legal Professional Compliance

Attorney-Client Privilege

Essential for Canadian law firms and legal departments:

• No Third-Party Access: Files never transmitted to external parties
• Privilege Protection: Communications remain confidential
• Chain of Custody: Files stay under lawyer's direct control
• No Server Logs: Nothing that could be subject to discovery or subpoena
• Client Confidentiality: Complete protection of privileged information

Law Society Requirements

Meets professional obligations across Canadian law societies:

• Confidentiality: Technology that preserves client confidences
• Competence: Reliable file conversion for legal documents
• Client Property: Client files remain under firm's custody
• Technology Standards: Appropriate safeguards for client data

Financial Services Compliance

CPA Professional Standards

For Chartered Professional Accountants across Canada:

• Professional Confidentiality: Client information protection
• Data Security: Appropriate safeguards for financial records
• Working Papers: Secure handling of audit and tax documents
• Client Records: Maintenance of confidential client information

Financial Institution Requirements

Supports compliance for financial advisors and institutions:

• IIROC Requirements: Investment Industry Regulatory Organization standards
• Privacy Requirements: Protection of client financial information
• Know-Your-Client (KYC): Secure handling of client identification
• Record Keeping: Appropriate document management practices

Why Local Processing Matters for Canadian Compliance

Convertico's offline, local processing architecture provides inherent compliance advantages:

No Data Breach Risk

• Files never transmitted over internet
• No server storage to be compromised
• No third-party access points
• Eliminates cloud security concerns

Simplified Compliance

• No vendor due diligence required
• No data processing agreements needed
• No cross-border data transfer concerns
• Organizations maintain complete control

Audit-Ready

• Clear, simple technology architecture
• No complex data flows to document
• Organizations can implement their own logging
• Easy to explain to regulators and auditors

Important Disclaimer

While Convertico's architecture is designed to support compliance with Canadian privacy laws, organizations are ultimately responsible for their own compliance programs. This includes:

• Conducting privacy impact assessments
• Implementing appropriate policies and procedures
• Training staff on privacy requirements
• Maintaining audit logs as required
• Meeting all applicable regulatory obligations

We recommend consulting with legal and compliance professionals to ensure your organization's use of Convertico meets all applicable requirements.